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Khirby Review

Khirby is a self-hosted CRM designed for small sales teams, allowing users to manage leads and emails directly on their servers while ensuring data privacy.

shipped Aug 18, 2026researchfreemium
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Khirby — product screenshot

Why it matters

1Offers a Community Edition at 0 zł/mo.
2Provides a developer API with documentation at https://khirby.com/docs/.
3Integrates with OpenAI-compatible endpoints, IMAP, and Webhooks.
4Features automated lead generation from website forms.

About Khirby

Business Model
Open Source
Platforms
Web
Target Audience
Small sales teams

Pricing Plans

Community Edition
0 zł/mo
  • MIT / open source
  • Core CRM
  • API and webhooks
  • Plugin SDK
Khirby Core
990 zł/mo
  • Managed instance in the cloud
  • For roughly 5–15 people
Khirby Growth
2 490 zł/mo
  • Full CRM
  • Priority support
  • 15–50 people
Khirby Business
5 900 zł/mo
  • SSO
  • Audit log
  • Staging instance
  • 50–150 people
Khirby Private
from 9 900 zł/mo
  • Private cloud or on-premise
  • Local AI models
  • SLA
  • 12-month contract
API DocsOpen Source

Specs

API Available

Yes, public API

overview

What is Khirby?

Khirby is a self-hosted CRM tool developed by Khirby that enables small sales teams to manage leads and emails directly on their servers. It ensures data privacy by allowing users to control their data infrastructure and automates lead generation from website forms.

features

Key Features of Khirby

Khirby provides a suite of features tailored for small sales teams, focusing on data privacy and automation.

  • Self-hosted architecture for user data control.
  • Automated lead generation from website forms.
  • Integrated company mailbox for direct email management.
  • Customizable sales pipeline management.
  • AI functionalities with user-controlled endpoints for enhanced operations.
  • Comprehensive contact management system.
  • Pipeline tracking for sales progress monitoring.
  • Email integration for streamlined communication.

use cases

Who Should Use Khirby?

Khirby is designed for specific user groups and scenarios where data privacy and direct control over CRM infrastructure are paramount.

  • Small sales teams requiring a self-hosted CRM solution to maintain data privacy.
  • Businesses needing automated lead generation from website forms directly into their CRM.
  • Organizations seeking integrated email management within their sales workflow.
  • Teams that require customizable pipeline tracking for their sales processes.
  • Users looking to leverage AI functionalities with controlled endpoints for tasks like email drafting.

how to use

How to Use Khirby

To begin using Khirby, users typically start by deploying the self-hosted solution on their servers and then configure integrations for lead generation and email management.

  • 1Download and install the Khirby Community Edition or a paid tier on a private server.
  • 2Configure website forms to automatically generate leads within the Khirby platform.
  • 3Integrate company mailboxes via IMAP for direct email management.
  • 4Set up and customize sales pipelines to track lead progression.
  • 5Connect OpenAI-compatible endpoints for AI-driven functionalities like email drafting.
  • 6Utilize webhook support to integrate with other automation tools.

pricing

Khirby Pricing & Plans

Khirby operates on a freemium model, offering a free Community Edition and several paid tiers with increasing features and support, billed monthly in Polish Złoty (zł).

  • Community Edition: 0 zł/mo (includes core CRM functionalities, self-hosted).
  • Khirby Core: 990 zł/mo (adds advanced features and support).
  • Khirby Growth: 2 490 zł/mo (expands capabilities for growing teams).
  • Khirby Business: 5 900 zł/mo (comprehensive solution for established businesses).
  • Khirby Private: from 9 900 zł/mo (tailored solutions with dedicated resources).

Pros

  • +Ensures data privacy through its self-hosted architecture.
  • +Automates lead generation directly from website forms.
  • +Offers a free Community Edition for basic CRM functionalities.
  • +Provides customizable sales pipeline management.
  • +Integrates AI functionalities with user-controlled endpoints.
  • +Supports IMAP for direct email integration.

Cons

  • Requires technical expertise for self-hosting and maintenance.
  • The provided URL (https://khirby.com/) was inaccessible during research, indicating potential availability issues or rebranding.
  • Pricing for higher tiers can be substantial, with Khirby Business at 5,900 zł/mo.
  • Focuses primarily on sales CRM, potentially lacking broader ERP or advanced marketing features found in some competitors.

Similar Tools

Khirby vs Competitors

Khirby differentiates itself within the CRM market through its self-hosted model and focus on data privacy, contrasting with other open-source and proprietary solutions.

1
SuiteCRM

A robust, open-source CRM platform offering extensive customization and a wide range of sales, marketing, and customer service modules.

SuiteCRM offers a broader feature set than Khirby, including more advanced marketing and customer service tools, but may require more effort in initial setup and configuration due to its comprehensive nature.

2
EspoCRM

A highly customizable open-source CRM known for its user-friendly interface and flexibility in adapting to specific business workflows.

EspoCRM provides a more modern interface and potentially easier customization than Khirby, but its free self-hosted version might lack some of the advanced automation features found in Khirby's freemium offering without paid add-ons.

3
Vtiger CRM (Open Source)

A comprehensive open-source CRM solution that integrates sales, marketing, and customer support, along with inventory management capabilities.

Vtiger Open Source offers a more extensive feature set, including inventory and project management, compared to Khirby's sales-focused approach, which might introduce more complexity if only a simple sales CRM is needed.

4
Dolibarr ERP & CRM

An all-in-one open-source software package for managing small and medium businesses, encompassing CRM, ERP, and accounting functionalities.

Dolibarr provides a wider range of business management tools beyond just CRM, such as invoicing and inventory, which makes it more comprehensive than Khirby but potentially more complex to navigate if only CRM features are desired.

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