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Heybrain Review

Heybrain is a platform that connects a company’s documents, conversations, and tools into a shared AI brain, allowing both people and AI agents to retrieve information with sources cited.

shipped Sep 23, 2026agentsfreemium
Monthly visits1/mo
agents
Heybrain — product screenshot

Why it matters

1Offers a freemium pricing model with a Free Tier and a Pro Tier.
2Usage pricing is $0.42 per query, with $30 in free credits provided.
3Integrates with platforms such as Google Drive, Notion, Slack, Gmail, and Salesforce.
4Emphasizes governance and permissions for secure access to company information.

About Heybrain

Business Model
Subscription SaaS
Usage Pricing
$0.42 per query
Free Credits
$30
Platforms
Web, API
Target Audience
Enterprise teams looking to integrate AI solutions into their workflows

Pricing Plans

Free Tier
Free
  • • Monthly allowance of credits
  • • Access to basic features
Pro Tier
Variable (based on usage) / monthly
  • • Increased monthly allowance of credits
  • • Additional sources, seats, and agents

Cost Examples

  • • Cost reduction per task: $0.076

Leadership

SamCEO
Jayson Burgess
AishaData

Specs

API Available

Yes, public API

overview

What is Heybrain?

Heybrain is an AI knowledge management tool that enables enterprise teams to centralize and retrieve information from their company’s documents, conversations, and tools. It functions as a shared AI brain, allowing both human users and AI agents to ask questions and receive answers with cited sources, while emphasizing governance and permissions for secure data access.

features

Key Features of Heybrain

Heybrain provides a suite of features designed to centralize company knowledge and facilitate secure, AI-powered information retrieval. Its core functionality revolves around creating a unified AI brain from disparate data sources.

  • Connects company documents, conversations, and tools into a shared AI brain.
  • Enables both people and AI agents to ask questions and retrieve information.
  • Provides retrieved information with sources cited for verification.
  • Implements governance and permissions for secure access to sensitive data.
  • Offers enterprise search capabilities across integrated platforms.
  • Supports AI agent capabilities with scoped keys for controlled access.
  • Ensures user data privacy by never training on user-provided information.

use cases

Who Should Use Heybrain?

Heybrain is primarily designed for organizations seeking to enhance their internal knowledge management and integrate AI solutions securely into their operational workflows. Its features cater to specific enterprise needs.

  • Enterprise teams looking to integrate AI solutions into their workflows for efficient information access.
  • Companies requiring secure access to internal information with robust governance and permission controls.
  • Organizations aiming to centralize information retrieval from various internal data sources.
  • Teams needing to provide AI agents with controlled access to company knowledge for automated tasks.

how to use

How to Use Heybrain

To begin using Heybrain, users typically connect their existing company data sources and then leverage the platform's AI capabilities for querying. The process involves integrating various tools and documents into the shared AI brain.

  • 1Sign up for a Heybrain account, utilizing the Free Tier or Pro Tier.
  • 2Connect company documents, conversations, and tools such as Google Drive, Notion, Slack, Gmail, and Salesforce.
  • 3Configure governance and permissions to control access to different information sets.
  • 4Utilize the shared AI brain to ask questions and retrieve information.
  • 5Review retrieved information, which includes cited sources for accuracy.
  • 6Deploy AI agents with scoped keys to automate information retrieval tasks.

pricing

Heybrain Pricing & Plans

Heybrain operates on a freemium model, offering a Free Tier and a usage-based Pro Tier. The Pro Tier charges per query, with initial credits provided.

  • Free Tier: Free, includes basic access to the platform.
  • Pro Tier: Variable pricing based on usage, with a cost of $0.42 per query.
  • Free Credits: New users receive $30 in free credits for the Pro Tier.

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Pros

  • +Centralizes company knowledge into a unified AI brain for efficient retrieval.
  • +Provides retrieved information with sources cited, enhancing trustworthiness.
  • +Strong emphasis on governance and permissions ensures secure access to sensitive data.
  • +Offers a freemium model with $30 in free credits, allowing initial exploration.
  • +Integrates with widely used enterprise tools like Google Drive, Notion, Slack, and Salesforce.
  • +Does not train on user data, addressing privacy concerns.

Cons

  • −Usage-based pricing at $0.42 per query may become costly for high-volume users.
  • −Focuses primarily on AI Q&A, potentially offering fewer traditional knowledge base features compared to some competitors.
  • −Requires integration with existing company tools, which may involve initial setup effort.
  • −The 'Pro Tier' pricing is variable, which might make budgeting less predictable for some organizations.

Policies

Pricing Page

View Pricing→

Similar Tools

Heybrain vs Competitors

Heybrain positions itself within the AI knowledge management sector, offering a managed solution for AI-powered information retrieval with a strong emphasis on governance. It differentiates from competitors primarily through its focus on a centralized, secure 'AI brain' for enterprise data.

1

It's a self-hostable, open-source platform for building private AI chatbots over your documents, offering full control over data and infrastructure.

You gain full control over your data and infrastructure by self-hosting, but you lose the convenience of a fully managed cloud service and may need technical expertise for setup and maintenance.

2
Quivr↗

It functions as an AI-powered second brain for both personal and team knowledge, allowing users to chat with their uploaded data and unify local and cloud-stored knowledge.

Similar to AnythingLLM, Quivr offers data ownership and customization through self-hosting, but requires more technical effort for deployment and ongoing management compared to Heybrain's managed solution. It also has a strong focus on customer support automation.

3

It's a collaborative knowledge base designed for teams, integrating AI features for content creation, summarization, and Q&A directly within documents.

Slite provides a more comprehensive knowledge base platform with integrated AI, whereas Heybrain focuses more narrowly on the 'AI brain' aspect for Q&A over existing data. You might get more traditional KM features with Slite, but Heybrain might be more specialized for pure AI Q&A over disparate sources.

4
Slab↗

It's a modern knowledge hub and wiki designed for teams, offering a clean editor, unified search across integrated apps, and AI capabilities for content creation and Q&A.

Slab provides a strong free tier and a traditional knowledge base structure with integrated AI, which might offer more comprehensive document organization than Heybrain's pure 'AI brain' approach, but its AI features might be less central or advanced than Heybrain's core offering.

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