AI Tool

Helina.ai Review

Helina.ai is an AI tool that assists in managing events by handling confirmations, follow-ups, and inquiries, integrating with CRM systems.

shipped Sep 28, 2026freemium

Why it matters

1Offers a freemium pricing model with a Free Tier and a Pro Tier at $99/month.

2Integrates with Salesforce, HubSpot, Cvent, and Slack for CRM and event management.

3Provides automated event follow-ups and 24/7 attendee support.

4Includes usage pricing at $0.50 per event.

About Helina.ai

Business Model

Subscription SaaS

Usage Pricing

$0.50/event per event

Free Credits

100 free follow-ups

Team Size

10-50

Funding

Seed

Total Raised

$1M

Platforms

Web, API

Target Audience

Event planners and organizers

Pricing Plans

Free Tier

Free

• Basic event follow-up
• CRM integration

Pro Tier

$99/mo

• Advanced analytics
• Custom follow-up sequences
• Priority support

Cost Examples

• Manage 10 events: ~$5

Leadership

Jane SmithCTOLinkedIn

Investors

Investor A, Investor B

overview

What is Helina.ai?

Helina.ai is an AI event management tool that enables event planners and organizers to automate confirmations, follow-ups, and inquiries. It integrates with existing CRM systems to maintain attendance and engagement records. The platform offers features such as personalized communication for VIPs and real-time updates and analytics, aiming to streamline event communication workflows. Helina.ai supports various event management use cases, including lead generation and conference support.

features

Key Features of Helina.ai

Helina.ai provides a suite of features designed to automate and enhance event communication and management. These capabilities are built to integrate with existing event infrastructure and CRM systems, offering a comprehensive solution for attendee interaction.

Automated event follow-ups to ensure consistent communication.
CRM integration with platforms like Salesforce and HubSpot for data synchronization.
24/7 attendee support for continuous assistance.
Personalized communication for VIPs to enhance engagement.
Real-time updates and analytics for event performance monitoring.
Confirmation handling for event registrations.
Inquiries handling for attendee questions.
Attendance and engagement tracking for post-event analysis.

use cases

Who Should Use Helina.ai?

Helina.ai is designed for event planners and organizers seeking to automate and optimize their event communication and attendee management processes. Its capabilities are particularly beneficial for organizations managing multiple events or requiring robust CRM integration.

Event management professionals needing to automate confirmations and follow-ups.
Organizations focused on lead generation through events requiring engagement tracking.
Teams aiming to enhance attendee engagement with personalized communication.
Conference support staff managing inquiries and VIP interactions.
Exhibitors requiring efficient booth management and attendee tracking.

how to use

How to Use Helina.ai

To begin using Helina.ai, users typically register for an account and integrate their existing CRM or event management platforms. The system then allows for configuration of automated communication flows and attendee support.

1Register for a Helina.ai account via the web platform.
2Integrate with CRM systems such as Salesforce or HubSpot.
3Configure automated event follow-ups and confirmation messages.
4Set up 24/7 attendee support for inquiries.
5Utilize real-time analytics to monitor event engagement.

pricing

Helina.ai Pricing & Plans

Helina.ai operates on a freemium model, offering a free tier alongside a professional subscription. Additional usage-based costs apply per event, providing flexibility for varying event scales.

Free Tier: Free, includes basic features and 100 free follow-ups.
Pro Tier: $99/month, offers advanced features and increased limits.
Usage Pricing: $0.50 per event, applicable across tiers for additional events. For example, managing 10 events would incur an additional ~$5.

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Pros

+Automates event confirmations, follow-ups, and inquiries, reducing manual workload.
+Offers seamless integration with major CRM platforms like Salesforce and HubSpot.
+Provides 24/7 attendee support, enhancing participant experience.
+Includes personalized communication features for VIP attendees.
+Features real-time updates and analytics for informed decision-making.
+Offers a freemium model, allowing users to start with a Free Tier.

Cons

−Usage-based pricing of $0.50 per event can add up for high-volume event organizers.
−Specific AI models used are not publicly disclosed, limiting transparency.
−Multimodality is currently limited to text, without explicit support for other media types.
−May require configuration to fully align with highly unique event communication strategies.
−The Pro Tier at $99/month might be a significant investment for very small organizations.

Similar Tools

Helina.ai vs Competitors

Helina.ai differentiates itself in the event management AI landscape through its focused automation of confirmations, follow-ups, and inquiry handling, coupled with direct CRM integration. Competitors offer varying suites of features, some broader in scope, others more specialized.

Spark AI for Events↗

It offers over 150 AI tasks specifically designed for event professionals, covering content creation, agenda building, and feedback analysis.

While Helina.ai focuses on automated confirmations, follow-ups, and inquiries, Spark provides a broader suite of AI tools for various event planning and communication tasks. You might need to manually configure some automation that Helina.ai offers out-of-the-box for specific communication flows.

RSVPify↗

RSVPify provides AI tools to automate event operations and offers deep customization for event websites, emails, and confirmation forms.

RSVPify offers robust event registration and customization with AI-powered automation for operations, similar to Helina.ai's confirmation handling. However, its AI for inquiry management might be less conversational and more focused on structured data and automated responses compared to Helina.ai's direct inquiry handling.

Tendenci↗

Tendenci is an open-source event management software that allows organizations to create event pages, manage registrations, accept payments, send reminders, and track attendance from their own website.

As an open-source platform, Tendenci offers comprehensive event management including communication features like reminders and registration, which can cover confirmations and follow-ups. While it mentions AI enhancement, it requires self-hosting and more technical expertise to set up and maintain compared to a SaaS solution like Helina.ai, and its AI capabilities for inquiries might not be as central or advanced.

See every Helina.ai alternative, compared→

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