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BasicInventory Review

BasicInventory is an offline inventory management software designed for small warehouses and shops, enabling users to manage products, locations, lots, and expiry dates.

shipped Aug 26, 2026chatbotpaid
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BasicInventory — product screenshot

Why it matters

1Operates 100% offline with all data stored locally on the user's PC.
2Features an optional AI assistant for natural language queries, requiring the user's own AI provider key (OpenAI, Anthropic, Google Gemini, OpenRouter).
3Available via a one-time purchase model, with prices ranging from €2.99 to €19.99 based on the number of licenses sold.
4Supports Windows 10 and Windows 11 platforms.

About BasicInventory

Business Model
Per-Job Pricing
Platforms
Windows 10, Windows 11
Target Audience
Small warehouses and shops

Pricing Plans

Launch Price 1–5 licences
€2.99 / one-time
6–10 licences
€4.99 / one-time
11–15 licences
€7.99 / one-time
16–20 licences
€9.99 / one-time
21–25 licences
€12.99 / one-time
26–30 licences
€14.99 / one-time
31–35 licences
€17.99 / one-time
36+ licences
€19.99 / one-time
GitHub

overview

What is BasicInventory?

BasicInventory is an inventory management tool developed by BasicInventory that enables small warehouses and shops to manage products, locations, lots, and expiry dates offline. The software runs on the user's own PC, ensuring data privacy as information never leaves the local system. It aims to replace manual spreadsheet-based inventory management by providing essential tracking functionalities without cloud dependency or subscription fees. Key features include product and category management, location tracking (aisle, column, height), lot and expiry date management with dashboard warnings, and comprehensive movement tracking for entries, exits, and adjustments. An optional AI assistant allows users to query their inventory data using natural language, leveraging user-provided API keys from providers like OpenAI, Anthropic, Google Gemini, and OpenRouter.

features

Key Features of BasicInventory

BasicInventory provides a focused set of features designed for efficient, offline inventory management in small business environments. The software prioritizes local data storage and a one-time purchase model.

  • Optional AI assistant for querying stock in natural language (requires user's own AI provider key).
  • 100% offline operation with all data stored locally on the user's PC.
  • Management of products, including SKUs, units, and minimum stock levels.
  • Organization of inventory by physical locations (e.g., aisle, column, height).
  • Tracking and management of product lots and expiry dates, with dashboard warnings.
  • Recording of all inventory movements: entries, exits, adjustments, and internal transfers.
  • Flexible stock representation, allowing management by boxes or pallets.
  • Data export functionality for filtered lists to Excel (CSV) format.
  • One-click backup and restore capabilities for local data.

use cases

Who Should Use BasicInventory?

BasicInventory is specifically designed for small businesses and operations that require straightforward, offline inventory tracking without the complexity or recurring costs of larger enterprise systems. Its focus on local data and essential features makes it suitable for specific niche applications.

  • Small Warehouses and Shops: For managing products, locations, lots, and expiry dates within a single physical location.
  • Food and Drink Distribution: To track perishable goods, manage lots, and monitor expiry dates effectively.
  • Ecommerce Stockrooms: For organizing and tracking inventory before shipment, ensuring accurate stock levels.
  • Workshop and Spare Parts Management: To keep an organized record of components and tools.
  • Pharmacy Stockrooms: For managing pharmaceutical inventory, including lot numbers and expiry dates, with an emphasis on data privacy.

how to use

How to Use BasicInventory

BasicInventory is a Windows application available on the Microsoft Store, designed for direct installation and local operation. Users manage their inventory through a graphical interface, with an optional AI assistant for querying data.

  • 1Download and install BasicInventory from the Microsoft Store on a Windows 10 or Windows 11 PC.
  • 2Add products, defining SKUs, units, and minimum stock levels.
  • 3Create and assign physical locations (e.g., 'Aisle 1, Shelf 2') for inventory items.
  • 4Record initial stock entries, specifying lots and expiry dates where applicable.
  • 5Log all inventory movements, including entries, exits, and adjustments, to maintain an audit trail.
  • 6Utilize the optional AI assistant by providing an API key from a supported provider (OpenAI, Anthropic, Google Gemini, OpenRouter) to query stock data in natural language.

pricing

BasicInventory Pricing & Plans

BasicInventory operates on a one-time payment model, distinguishing itself from subscription-based inventory solutions. The price is tiered and increases incrementally with every five licenses sold, with no recurring fees. This payment covers the full application, all 1.x updates, and a perpetual license for one computer (plus a laptop used by the same user, not concurrently). It does not cover future major versions (2.x) which may be paid upgrades, or the costs associated with using the optional AI assistant, as that requires the user's own AI provider key.

  • Launch price (1–5 licenses): €2.99 (one-time purchase)
  • After license 5 (6–10 licenses): €4.99 (one-time purchase)
  • After license 10 (11–15 licenses): €7.99 (one-time purchase)
  • After license 15 (16–20 licenses): €9.99 (one-time purchase)
  • After license 20 (21–25 licenses): €12.99 (one-time purchase)
  • After license 25 (26–30 licenses): €14.99 (one-time purchase)
  • After license 30 (31–35 licenses): €17.99 (one-time purchase)
  • From license 36 onwards (final price): €19.99 (one-time purchase)

Pros

  • +100% offline functionality ensures data privacy and independence from internet connectivity.
  • +One-time purchase model eliminates recurring subscription fees.
  • +Optional AI assistant allows natural language querying of inventory data, enhancing usability.
  • +Local data storage on the user's PC provides full data ownership and control.
  • +Focuses on essential inventory management features without unnecessary complexity, suitable for small operations.
  • +Provides detailed tracking for products, locations, lots, and expiry dates with dashboard warnings.

Cons

  • −Requires the user to provide their own AI provider key for the AI assistant, incurring additional costs.
  • −Lacks advanced features such as multi-location management, demand forecasting, or direct integration with ERP/e-commerce/POS systems.
  • −Limited to Windows 10 and Windows 11 platforms, excluding macOS, Linux, or mobile users.
  • −No API available for external integrations or custom development.
  • −No user reviews are currently available on the Microsoft Store to assess broader user reception.

Similar Tools

BasicInventory vs Competitors

BasicInventory positions itself as a simple, offline-first inventory solution for small businesses, contrasting with more complex, often cloud-based or subscription-dependent alternatives. Its core differentiators include local data storage, a one-time purchase model, and an optional AI assistant.

1
RightControl↗

Offers an integrated suite for stock control, invoicing, and sales management, designed for small to medium businesses.

While BasicInventory focuses purely on inventory, RightControl Lite adds basic invoicing and sales features. However, the free Lite version is limited to 10 inventory lines.

2
ABC Inventory by Almyta↗

A legacy desktop freeware tool for Windows that operates entirely offline, offering an extensive enterprise-level feature set including multi-level Bills of Material (BOMs) and barcode printing.

ABC Inventory offers a much deeper feature set for free compared to BasicInventory, but it is an older program with support primarily through a dedicated forum.

3
InventraX↗

A desktop application for tracking inventory and physical assets that runs fully offline and stores all data in a local SQLite database.

InventraX is a straightforward, offline desktop solution similar to BasicInventory, focusing on core inventory tracking, though it might be less polished in its user interface.

See every BasicInventory alternative, compared→

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GitHubgithub.com/basicinventory-app/basicinventory