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Virtual Meetings

July 19, 2023

These pages provide you with some great virtual meetings. The Virtual Meeting Platform is a video application and software that helps people gather online. Most often these softwares offer a form of videoconferencing as well as tools for conversation, reaction and screensharing. These software includes Zoom Webex Meet Lifesize or Jami. This application is known by many names as the “online meeting platform”. It has similar features as the virtual event platform and allows for to host virtual meetings for team engagement as well as team building activities via the Internet in virtual ways. Here is a list.

The 10 Best Virtual Meeting Platforms of 2023

In this digital era, geographical borders are no longer a barrier to collaboration and communication. Businesses have turned towards virtual meeting platforms to connect their global teams, conduct remote meetings, host webinars, and foster interactive collaborations. But with the myriad of online meeting platforms now available, choosing the one that meets your requirements can be overwhelming. Here, we have curated a list of the 10 best virtual meeting platforms of 2023 to help you navigate this vast landscape.

Zoom

Zoom needs no introduction. It has dominated the market since the beginning of the global shift to remote work. Known for its simplicity and reliability, Zoom allows users to conduct video meetings, webinars, and chat-based collaborations. It also offers features like screen sharing, recording meetings, breakout rooms, and integration with various other software. Its flexibility in catering to both small businesses and large enterprises makes Zoom a top choice in the virtual meeting software and platforms.

Microsoft Teams

A part of the Microsoft 365 family, Teams is an all-in-one platform that provides video meetings, chat, and file sharing. It is particularly valuable to organizations already using Microsoft's suite of productivity tools, as it seamlessly integrates with Outlook, Word, and Excel. Additionally, its features like recording and transcribing meetings, screen sharing, and multi-user collaboration on documents make it ideal for corporate settings.

Google Meet

Google Meet is Google's answer to virtual conferencing meetings. Integrated with Google Workspace, it's a reliable platform offering high-quality video conferencing, screen sharing, and real-time captions. Google Meet stands out with its live streaming feature, allowing large audiences to view a meeting or presentation. Its simplicity and integration with Google Calendar and Gmail make it a go-to for many businesses.

Cisco Webex

Webex, a product of Cisco, is a strong contender in the virtual meeting space, especially for larger businesses. It provides video conferencing, team collaboration tools, and cloud calling. Features like customizable video layouts, AI-powered meeting assistance, noise removal, and gesture recognition make it a futuristic choice. Additionally, its robust security measures ensure business communications remain private.

Slack

Though primarily a business communication tool, Slack also offers video calling functionality. Its strength lies in organizing conversations into channels, facilitating easy team collaboration. When integrated with other services like Google Drive or Microsoft 365, Slack can become a powerful hub for team productivity.

GoToMeeting

GoToMeeting is a fast, reliable, and user-friendly virtual conferencing platform, offering high-definition video conferencing and screen sharing. It also includes unique features like drawing tools, mobile conferencing, and a "commuter mode" for joining meetings on the go. Its excellent customer support and training resources make it easy to adapt for businesses new to virtual meetings.

Stork

Stork is known for its superior audio and video quality, making it an excellent choice for organizations where clarity is critical. It also offers features like meeting recordings and summaries, meeting recaps, smart meetings (with AI).

RingCentral

RingCentral combines messaging, video conferencing, and a phone system in one. It stands out with its advanced analytics, administrative control, and an open platform that integrates with over 200 essential business apps. Its globally distributed network ensures reliability and quality, irrespective of the user's location.

Adobe Connect

Adobe Connect is a powerful platform for webinars, training sessions, and virtual classrooms. With its robust customization options, users can create unique virtual rooms that persist even after the meeting ends. Features like interactive whiteboards, polls, and quizzes make Adobe Connect an excellent choice for engaging audiences.

Zoho Meeting

Zoho Meeting is an intuitive solution for webinars and online meetings, focused on simplicity and ease of use. It includes features like screen sharing, meeting recording, and calendar integrations. Notably, it offers robust privacy controls and security, such as SSL encryption and GDPR compliance, ensuring that your data is well-protected.

While this list contains some of the best virtual meeting platforms of 2023, the perfect choice depends on your specific needs. Consider factors like the size of your team, your budget, required features, and the nature of your work before settling on a best virtual meeting platform yet. But rest assured, in today's digital world, there is a solution out there that's the perfect fit for you.

Why do we need virtual meetings?

Relationships must be established with teammates and maintained. The use of hybrid work models has become increasingly important as more people are working remotely. Many of them have not visited a company home office of their employer. Several situations have rendered visiting a company site and other travel activities useless as interviews and onboarding are conducted online via a virtual online meeting software or system. Even if digital services are useful for securing and maintaining data, there may be risks of losing the quality of the interaction in person.

How to Create a Virtual Meeting Agenda

As with all meetings in-person, a virtual meeting must have a detailed program and plan accordingly. How can we develop a great virtual meeting plan? Determine what your aim was for preparing for the next virtual meeting or event. How can we find our way through our problems? Create an imaginative solution? How can we know each other's team members? Whatever the job it is you should take it into consideration.

Screen sharing

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Shared screen technology allows comprehensive virtual meeting solution participants share their whole display and remotely collaborate with colleagues through video and audio. Remote businesses can work easily and effectively through the sharing of screens. See how screen sharing works.

Video conferencing

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Make teamwork feel personal when you can communicate via email.

Audio conferencing

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Make meetings on mobile phones, phone dials or on a website such as Teams.org for free!

Remote Team Members

Our team has worked in remote or out-of-office environments, and it is a common practice. Without virtual meetings, this can be difficult in communicating effectively. The ability to communicate remotely allows for the face to face the kinds of realtime conversations that email does not.

Enable flexible, hybrid work with online meetings

Easily and securely meet your colleagues in virtual meetings with a tool like Microsoft Teams.

What are the types of virtual meetings?

Several virtual sessions may also exist that a meeting platform may allow. In each meeting it is up to the meeting host to decide how to achieve the meeting's desired goals. The presenter can determine if they need to have the audience in mind - this video might not be necessary. Virtual meetings can have many different options that allow for custom meeting hosting. The meeting type can be modified depending on your specific requirements. 2. Conference Video conferences are one of the most popular meeting types because it involves the most direct contact between parties.

Key features of virtual meeting platforms

An effective Virtual Meeting platform will integrate seamlessly with every way employees communicate and collaborate. Here's one of those features you should look for before you select a virtual meeting solutions or site:

Record your virtual meetings

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Capture audio and video of team meetings so that people could see them and reference them. Back at the tab.

What are some icebreakers for virtual meetings?

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The rise of hybrid work models and dependence upon virtual meetings are often accompanied by the introduction of videoconferences. Virtual meeting icebreakers and breaks allow you to talk about non-work related topics quickly and easily. And when teammates know each other, icebreaks may help calm the atmosphere and start meeting in a more relaxed tone. The use of interactive tools like live polling and whiteboarding can help enhance icebreaking activities and enhance the interactivity. Is this possible?

Keeping Attendees Engaged

As most people understand, sitting in a computer for hours is almost as exciting as waiting for water to boil. The difficulty with retaining delegates in an offline environment is high. It can be difficult to keep your participants involved during meetings.

Set Aside Time for Normal "In-person" Conversation

Especially during social isolation our friends miss a chance to get into contact more often. Take a couple of moments to meet all your online meeting attendees. The time you spend on engaging everyone naturally helps you relax and often increases performance.

High value, low cost

Virtual meetings software can have many benefits for businesses of any size. It is highly recommended to choose a product with an easy pricing structure to cater to your needs.

Decide How Meeting Attendees Should Be Asking Questions

Can I send e-mail questions to an online moderator? Does the person answering questions need his hand raised? Make it clear before the next meeting so there isn't any interruption.

Bringing the Fun to Virtual Meets

Virtual meetings offer many enjoyable opportunities for you to participate. A virtual conference or team building activity can provide great camaraderie. Here's some suggestions for creating an online meeting that can be more creative.

FAQ

What are virtual meetings called?

Virtual meetings are known by several names, depending on their specific format and the technology used. Here are a few of the most common terms:

  1. Online Meetings: This is a broad term that refers to any meeting conducted over the internet, whether through audio, video, or text.
  2. Webinars: This term is a combination of the words "web" and "seminar". Webinars are typically educational or informative sessions where a host presents information to a large audience online.
  3. Video Conferences: This specifically refers to online meetings that utilize video technology, allowing participants to see each other and share visual content.
  4. Teleconferences: This is an older term that refers to meetings held over the phone. It's used less frequently now, as most online meetings include video.
  5. Virtual Classrooms: These are online spaces designed for teaching and learning. They often include features like interactive whiteboards and breakout rooms.
  6. Webcasts: Similar to webinars, webcasts are typically broadcast-style events where a host presents to a large audience. The difference is that webcasts are usually one-way communication, with little to no interaction from the audience.

Remember, the lines between these terms can be blurry, as many platforms offer multiple types of online meetings.

What is an example of virtual meeting?

Virtual meetings have become a vital part of daily life in many industries and personal scenarios. Here are a few examples:

Company All-Hands Meeting via Zoom:

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With employees working remotely, a company decides to hold its quarterly all-hands meeting on Zoom. Everyone logs into the video conference at the scheduled time, and the CEO gives a presentation on the company's progress, future goals, and recognitions.

Online Education via Microsoft Teams:

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A high school teacher schedules a history lesson using Microsoft Teams. Students join the virtual classroom from their homes, participate in the lecture, ask questions, and collaborate in breakout rooms for group activities.

Global Team Meeting via Slack:

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A software development company with teams in different countries uses Slack for daily stand-up meetings. Team members update each other on their progress, discuss roadblocks, and plan their work for the day.

Webinar via Adobe Connect:

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A financial expert hosts a webinar on investment strategies during economic uncertainty using Adobe Connect. Registered participants join the session, listen to the expert's insights, and participate in a Q&A session.

Client Presentation via Cisco Webex:

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A marketing agency uses Cisco Webex to present a new campaign strategy to a client. They share their screen to show slides, discuss ideas, and gather feedback from the client.

These examples represent just a fraction of the possibilities for virtual meetings. They can accommodate a wide variety of formats and sizes, from one-on-one chats to global conferences with thousands of participants.

What is the difference between virtual meeting and online meeting?

The terms "virtual meeting" and "online meeting" are often used interchangeably, as they both refer to meetings that are conducted over the internet rather than in-person. They can use various communication methods, including audio conferencing (telephone), video conferencing, or text-based chatting. These virtual meetings advantages can be facilitated through various platforms, such as Zoom, Microsoft Teams, Google Meet, and others.

However, there can be a slight nuance in interpretation based on the context:

  • Online Meeting: This term is quite broad and can refer to any meeting that takes place via the internet, regardless of the level of interaction or the tools used. An online meeting can be a simple audio conference call, a one-way webinar, a multi-participant video conference, or even a chat-based meeting.
  • Virtual Meeting: While this term can be used synonymously with "online meeting," it sometimes carries a connotation of a more immersive or interactive experience that attempts to simulate an in-person meeting as closely as possible. A virtual meeting may imply the use of video conferencing with shared screens, digital whiteboards, breakout rooms, and other tools that facilitate a high level of interaction between participants.

In everyday usage, these distinctions are often not strictly adhered to, and both terms are generally understood to mean a meeting conducted over the internet in some form.

What is virtual meeting and its benefits?

A virtual meeting is a gathering of individuals in an online environment rather than in a physical location. These meetings can occur in real-time using audio, video, and text-based communication methods through various platforms like Zoom, Microsoft Teams, Google Meet, and more.

Virtual meetings offer a host of benefits, making them a popular choice for businesses, educational institutions, and personal interactions:

Reduced Travel Time and Costs:

Virtual meetings eliminate the need for travel, saving significant time and money. This is especially beneficial for organizations with multiple locations or remote employees.

Increased Accessibility:

Anyone with an internet connection can attend a virtual meeting, making it easier for people from different locations to connect. It's particularly beneficial for those with physical disabilities, as they can participate in virtual events without the need for travel.

Flexible Scheduling:

Virtual meetings can be scheduled and attended regardless of geographic location and time zones, making it easier to coordinate among a diverse group of participants.

Improved Efficiency:

Advanced features such as screen sharing, whiteboarding, polling, and recording make virtual meetings more dynamic and efficient. Information can be shared instantly, decisions can be made quickly, and meetings can be recorded for future reference.

Environmentally Friendly:

By eliminating the need for travel, virtual meetings help reduce carbon emissions, contributing to environmental sustainability.

Increased Attendance:

Since virtual meetings are not bound by location, more people can now attend virtual meetings without needing to adjust their schedules drastically, which often leads to higher attendance rates.

Promotes Remote Work:

Virtual meetings are essential for remote work environments, enabling collaboration and communication between team members regardless of their location.

Cost-Effective:

Virtual meetings usually require just an internet connection and a device (computer, tablet, or smartphone), making them significantly less expensive than in-person meetings that might require a physical venue, refreshments, travel, or accommodation.

While virtual meetings offer many advantages, they also have challenges, such as technical issues, security concerns, and the potential for miscommunication. Nevertheless, with the right tools and guidelines in place, the benefits of virtual meetings can significantly outweigh the disadvantages.

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