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G Suite & Google Apps

August 20, 2023

Google Workspace, formerly known as G Suite, is a collection of cloud computing, productivity, and collaboration tools developed by Google. It's designed to enable seamless collaboration within teams, similar to Stork.AI, a business video messaging and collaboration platform.

Components

  1. Gmail: Google's email service, offering personalized email addresses for businesses.
  2. Google Drive: A cloud storage solution, allowing users to store files online and access them from any device.
  3. Google Calendar: A time-management and scheduling tool.
  4. Google Meet: A video conferencing tool, akin to Stork's video conferencing feature.
  5. Google Chat: An instant messaging platform for team communication.
  6. Google Docs, Sheets, and Slides: Collaborative tools for creating and editing documents, spreadsheets, and presentations.
  7. Google Forms: A survey administration app.
  8. Google Sites: A structured wiki and web page creation tool.

Features and Functionality

Google Workspace offers its suite users various features to enhance collaboration and productivity:

  • Integration: All tools are integrated, allowing for smooth transitions between different tasks.
  • Accessibility: Accessible from any device with an internet connection.
  • Security: Robust security measures to protect data.
  • Customization: Options to tailor the tools to specific business needs.

Stork.AI also offers similar collaboration features, with the added advantage of recording and playback functionality. All voice and video communications are automatically transcribed and summarized by the AI, making them searchable within Stork or playable as cloud-stored recordings.

Google Workspace Pricing (2023): Choosing the Right Plan for Your Business

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Introduction

As of February 2023, Google announced changes to Workspace pricing. While annual rates remain the same, monthly customers will pay slightly more. These changes will be effective from March 2023, except for customers with 10 or fewer accounts, where changes are deferred until January 2024.

Google Workspace Plans and Pricing

Google Workspace offers three Business plans: Starter, Standard, and Plus, and two Enterprise plans: Standard and Plus. There's also an additional option, Google Workspace Essentials Starter, for teams of up to 25 people to use Google's collaboration tools.

Business Plans:

  • Starter: $7.20 per user monthly or $72 annually.
  • Standard: $14.40 per user monthly or $144 annually.
  • Plus: $21.60 per user monthly or $216 annually.

Enterprise Plans:

  • Standard: $27.60 per user monthly or $276 annually.
  • Plus: $36 per user monthly or $300 annually.

Enterprise pricing is not publicly available, and new customers must contact Sales for details.

Key Features of Google Workspace Plans

User Limits:

  • Business plans have a maximum of 300 users. For more than 300 user accounts, an Enterprise plan is needed.

Storage Limits:

  • Essentials Starter: 15GB per user.
  • Business Starter: 30GB per user.
  • Business Standard: 2TB per user, pooled.
  • Business Plus: 5TB per user, pooled.
  • Enterprise Standard/Plus: Unlimited.

External Sharing:

  • Business Standard and Business Plus allow administrators to manage external file sharing. Business Basic lacks this control.

Google Meet Recording:

  • Business Standard and Business Plus offer Google Meet recording.
  • 100 people for Business Starter.
  • 150 people for Business Standard.
  • 500 people for Business Plus.

E-discovery and Retention:

  • Google Vault is included in Business Plus or as a paid add-on for Starter and Standard.

How to Choose a New Google Workspace Plan

For new customers, the process is simple: define your needs and select the plan that best fits your budget. Existing customers can access account and suite plan options through the Admin console.

Monthly or Annual Google Workspace Plans

Administrators can choose between monthly or annual payment plans. The annual option offers the lowest cost per user, while the monthly plan provides flexibility.

Google Workspace Administration: Understanding Super Admin and Other Roles

The Future of Work and Google Workspace

As we enter 2023, the role of Google Workspace Admins becomes increasingly vital in shaping the future of work. Google Workspace continues to evolve, meeting the changing needs of businesses and employees. Admins play a central role in this transformation, ensuring data security and enabling remote collaboration.

Google Workspace offers a versatile platform that empowers teams to connect, communicate, and create seamlessly, much like Stork.AI, which provides unique features like automatic transcription and cloud-based recording.

Google Workspace Super Admin

The Google Workspace Super Admin is the highest authority in the Google domain, acting as the leader of the admin team. They have access to every setting in the Google Workspace Admin Console and exclusive authority over tasks such as:

  • Creating or assigning administrator roles
  • Resetting administrator passwords
  • Setting up billing
  • Performing license management
  • Restoring deleted users
  • Modifying administrator settings
  • Enabling or disabling contact sharing

Every domain needs at least one Super Admin, but having more than two is not recommended due to the high level of authority.

Other Google Admin Roles

In addition to the Super Admin, there are other Google admin roles, including:

Groups Admin: Manages Google Groups, adding or deleting groups, managing members, and ensuring security within groups.

User Management Admin: Controls actions for non-admin users, including resetting passwords, managing user accounts, and onboarding and offboarding employees.

Other pre-set roles include Help Desk Admin, Services Admin, Mobile Admin, Google Voice Admin, and Reseller Admin.

Google Workspace Security in 2023

Google Workspace continues to offer robust communication and collaboration capabilities. Security remains a priority, with measures to protect against threats and human errors.

One significant update is Google's Secure AI Framework, aimed at enhancing the security of Google Workspace. This framework uses artificial intelligence to detect suspicious activities and vulnerabilities, mitigating risks before they escalate.

For additional security, tools like the GAT Suite are available, designed exclusively for Google Workspace, offering comprehensive reporting and analysis.

Top 10 G Suite Marketplace Apps for Enhanced Productivity

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The G Suite Marketplace is a hub for apps that integrate with and enhance G Suite's functionality. From CRM to task management, these apps can make your work life more efficient and less stressful. Here's a look at the top 10 add-on apps for G Suite:

Copper: A productivity CRM designed to handle your busywork, allowing you to focus on building lasting business relationships.

Smartsheet: A leading work execution platform that improves planning, capturing, managing, automating, and reporting on work, enabling quick movement from idea to impact.

Xero: An accounting software that simplifies financial management, allowing you to access up-to-date financials on various devices.

DocuSign: A global leader in electronic signatures, making it easy to approve purchases, close sales, or sign agreements.

Overdrive: A unique site builder that automatically turns Drive and G Suite content into web pages, saving time, effort, and cost.

RingCentral: An all-in-one phone, team messaging, and video conferencing solution, keeping you focused on essential tasks without leaving your Google Cloud.

Hire: A Google recruiting app that helps small to medium businesses efficiently identify, evaluate, and hire the best candidates.

Appogee HR: An online HR management system (HRMS) for employee records and compliance management, including Appogee Leave for leave and sickness management.

Awesome Table: A tool that transforms Google Sheets content into various views, such as tables, people directories, Gantt charts, Google Maps, and card views.

Trello: A visual collaboration tool that provides teams with a shared perspective on projects, organizing and sharing information in a flexible and enjoyable way.

Installing Google Workspace Marketplace Apps for Specific Groups: A New Functionality

Introduction

Google Workspace administrators now have the ability to install Marketplace applications for specific groups within their organization. This new feature, known as "admin-install" (formerly referred to as "domain-install"), enhances the previous functionality that only allowed installation for organizational units or the entire domain.

Why is This Useful?

This new feature is particularly beneficial in scenarios where only a subset of users requires access to a specific app. For example:

  • CRM applications needed exclusively by sales and marketing teams.
  • E-signature applications required solely by legal departments.

How to Get Started

For Admins:

For End Users:

  • No action is required from end users.

Rollout Pace

The rollout for this feature began on December 9, 2021, and is available to:

  • Google Workspace Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Plus, Frontline, and Nonprofits.
  • G Suite Basic and Business customers.

Note: This feature is not available to Google Workspace Essentials customers.

A Beginner's Guide to Google Workspace Marketplace

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Google Workspace Marketplace is a treasure trove of collaboration and productivity tools designed to enhance the functionality of Google Workspace apps. Whether you're familiar with Google's popular services like Gmail, Drive, Docs, Sheets, and Meet, or just starting, the Marketplace offers something for everyone.

What is Google Workspace Marketplace?

Think of Google Workspace Marketplace as an exclusive App Store for Google Workspace apps. It's a place where you can browse, access, and download various third-party apps that integrate with your Google Workspace email account, such as Gmail and Google Calendar.

Popular Categories

The Google Workspace Marketplace hosts a plethora of apps in categories like:

  • Productivity apps
  • Business tools
  • Communication
  • Education
  • Utilities

You'll find apps from well-known companies like Dropbox and Adobe, as well as lesser-known gems like Vacation Tracker.

Why Use Google Workspace Marketplace?

Here's why you should explore the Marketplace:

  1. An App for Every Business Need: From add-ons for Google Docs, Sheets, Slides, and Forms to third-party apps for enhanced security, the Marketplace has it all.
  2. Lightning-Fast Installation: Installing apps is quick and easy, with options to control which apps users can install and modify app installation for specific groups.
  3. Easy Access for All: Once installed, opening an app is simple and fast, with various ways to access them.

How to Install an App?

Installing an app from the Google Workspace Marketplace is a breeze. Here's a step-by-step guide:

  1. Search for the app or browse through the homepage.
  2. Select the app from the search results.
  3. Browse through an overview, permissions, and reviews.
  4. Click on the blue button to install, and give your permission.
  5. Choose the account and select the details the app will access.
  6. Click on Continue, and you're good to go!

Some apps may have a longer installation process, like Vacation Tracker, but most are quick and straightforward.

Comparison with Microsoft 365

The adjusted prices align Google Workspace more closely with Microsoft 365, offering competitive pricing for similar features. For businesses looking for an all-in-one tool that combines video conferencing like Zoom, team collaboration like Slack, and screen recording like Loom, Stork.AI is also a viable option.

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Overview

Google Workspace: Formerly known as G Suite, Google Workspace offers a collection of cloud-based collaboration and productivity tools, including Gmail, Google Drive, Google Docs, Sheets, Slides, and Meet.

Microsoft 365: Previously known as Office 365, Microsoft 365 is a suite of productivity tools that includes Outlook, Word, Excel, PowerPoint, OneDrive, and Teams.

Features

Communication Tools

Google Workspace: Offers Gmail for email, Google Chat for instant messaging, and Google Meet for video conferencing.

Microsoft 365: Provides Outlook for email, Microsoft Teams for chat and video conferencing.

Collaboration and Document Management

Google Workspace: Features real-time collaboration with Google Docs, Sheets, and Slides, and Google Drive for cloud storage.

Microsoft 365: Includes Word, Excel, PowerPoint for document creation, and OneDrive for cloud storage, with real-time collaboration capabilities.

Additional Tools

Google Workspace: Offers Forms for surveys, Sites for website creation, and Keep for note-taking.

Microsoft 365: Provides Access, Publisher, SharePoint, and Planner for additional functionality.

Integration

Google Workspace: Seamlessly integrates with other Google services and offers a marketplace for third-party apps.

Microsoft 365: Integrates with other Microsoft products and offers a wide range of third-party integrations through AppSource.

Pricing

Google Workspace: Offers various pricing tiers, starting from $6/user/month for Business Starter to custom pricing for Enterprise plans.

Microsoft 365: Pricing ranges from $5/user/month for Basic to $20/user/month for E3, with additional Enterprise options.

Security and Compliance

Google Workspace: Provides robust security features, including two-factor authentication, encryption, and advanced threat protection.

Microsoft 365: Offers all suite customers comprehensive security and compliance features, including data loss prevention, threat intelligence, and GDPR compliance.

User Experience

Google Workspace: Known for its user-friendly interface and ease of use, especially for those familiar with Google products.

Microsoft 365: Offers a familiar interface for long-time Microsoft users, with a more extensive set of features that may require a learning curve.

Support and Reliability

Google Workspace: Offers 24/7 support and a 99.9% uptime guarantee.

Microsoft 365: Provides 24/7 support and a 99.9% uptime guarantee, with additional support options for Enterprise customers.

Compatibility with Stork.AI

Google Workspace: Can be complemented with Stork.AI for enhanced video messaging and collaboration.

Microsoft 365: Also compatible with Stork.AI, offering additional collaboration features.

FAQ

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What is the G Suite?

G Suite, now rebranded as Google Workspace, is a collection of cloud-based productivity and collaboration tools developed by Google. It includes applications like Gmail, Google Drive, Google Calendar, Google Meet, and more. These tools are designed to help businesses, educational institutions, and individuals work more efficiently.

What is the Difference Between G Suite and Google Workspace?

G Suite was rebranded to Google Workspace in October 2020. While the core functionality remains the same, Google Workspace offers a more integrated experience, bringing together communication, collaboration, and productivity tools in a seamless way.

Is Google Suite Still Free?

Google offers a free version of its productivity tools for individual users. However, the business-oriented features of Google Workspace come with various pricing plans.

Does G Suite Cost Money?

Yes, G Suite (now Google Workspace) offers different pricing tiers for businesses, depending on the features and level of support required.

What is Google Suite Used For?

Google Suite is used for email communication, file storage, collaboration on documents, spreadsheets, and presentations, video conferencing, and more. It's a comprehensive solution for businesses of all sizes, including small businesses that might find value in platforms like Stork.AI, which offers similar collaboration and video conferencing features.

What Counts as Google Suite?

Google Suite includes Gmail, Google Drive, Google Calendar, Google Meet, Google Chat, Google Sheets, Google Slides, and Google Forms, among other tools.

Is Google Suite the Same as Microsoft Office?

While Google Suite offers similar functionalities to Microsoft and Office software, such as word processing and spreadsheet management, the two are different products. Google Suite is cloud-based and offers real-time collaboration, while Microsoft Office has both cloud-based and desktop versions.

What is the Difference Between Google and Google Suite?

Google refers to the search engine and the company itself, while Google Suite (or Google Workspace) refers to the specific collection of productivity and collaboration tools offered by Google.

Is G Suite and Gmail the Same?

Gmail is part of G Suite, serving as the email platform within the suite of tools. G Suite includes additional applications for collaboration and productivity.

What is G Suite and Do I Need It?

G Suite is a set of tools designed to facilitate collaboration and productivity. Whether you need it depends on your specific needs for communication, collaboration, and document management. For businesses looking for video conferencing and collaboration like Slack and MS Teams, platforms like Stork.AI can also be considered.

How Do I Get G Suite?

G Suite account can be obtained by signing up for a Google Workspace plan that suits your needs, be it for business, education, or individual use.

What Does Google Business Suite Include?

Google Business Suite includes tools like Gmail, Google Drive, Google Meet, and more, tailored for business needs. It also offers administrative controls and support.

Is G Suite Good for Business?

Yes, G Suite is widely considered good for business, offering a range of tools that facilitate collaboration and productivity. For businesses seeking specialized video messaging and collaboration, platforms like Stork.AI can also be an excellent choice.

What's the Difference Between Google Workspace and G Suite?

Google Workspace is the new name for G Suite, reflecting a more integrated approach to collaboration and productivity.

What is the Google Suite of Apps Called?

The Google Suite of apps is now called Google Workspace.

What All Does Google Suite Include?

Google Suite includes a wide range of tools such as Gmail, Google Drive, Google Calendar, Google Meet, Google Sheets, Google Slides, and more.

Does Google Suite Have Apps?

Yes, Google Suite includes various apps suite services that can be accessed on desktop and mobile devices.

What is the Difference Between G Suite and Google Apps?

Google Apps was the previous name for what became the G Suite services, and now Google Workspace. The name changes reflect the evolution and expansion of the suite of tools.

What is Google Suites and How Is It Used?

Google Suites, or Google Workspace, is used for collaboration, communication, and productivity in a business or educational setting. It includes tools for email, file storage, video conferencing, and more.

What is the Difference Between Google Drive and Suite?

Google Drive is a part of Google Suite, focusing on file storage and sharing, while Google Suite includes a broader range of tools.

What is the Difference Between G Suite Basic and G Suite Business?

G Suite Basic and Business differ in features, as storage space, and support, with the Business tier offering more advanced functionalities.

How Much Does G Suite Cost?

G Suite's cost depends on the plan chosen, with various pricing options available for different business needs.

How Do I Set Up a Business G Suite?

Setting up a business G+ Suite account involves selecting a plan, registering or linking a domain, and configuring users and settings.

Is Google Suite Good for Small Business?

Yes, Google Suite offers scalable solutions that can be tailored to small businesses. For video conferencing, cloud search and collaboration, small businesses may also consider Stork.AI.

What is G Suite Basics?

G Suite Basics refers to the entry-level plan of G Suite, offering essential tools for collaboration and communication.

What is G Suite and How Does It Work?

G Suite is a collection of cloud-based tools that facilitate collaboration and productivity. It works by providing access to various applications through a single Google account.

Is Google Suite Easy to Learn?

Google Suite is generally considered user-friendly and easy to learn, with intuitive interfaces and plenty of online resources for support.

What are 3 Tools in the G Suite?

Three key tools in G Suite are Gmail (for email), Google Drive (for file storage), and Google Meet (for video conferencing).

How Do I Access Google Suites?

Google Suites can be accessed through a web browser or mobile apps by logging in with a Google account associated with a Google Workspace subscription.

Is Google Suite Easy to Use?

Yes, Google Suite is known for its user-friendly design and ease of use.

What is the Point of Google G Suite?

Google G Suite aims to provide a comprehensive set of tools that enable collaboration, communication, and productivity in a cloud-based environment.

What Includes in Google Suite?

Google Suite includes tools like Gmail, Google Drive, Google Calendar, Google Meet, and more.

What is the Difference Between Google Suite and Google Workspace?

The difference is in the name and integration; Google Suite was rebranded to Google Workspace, with a focus on a more integrated experience.

What are All the Benefits of Google Suite and Package in It?

Google Suite offers benefits like real-time collaboration, cloud-based access, scalability, security, and a wide range of tools tailored for different needs.

What is Google * G Suite Charge?

Google * G Suite charge refers to the billing statement for a Google Workspace subscription.

What is the Difference Between Google Suite and Google Workspace?

The difference is in the name and approach; Google Suite was rebranded to Google Workspace to reflect a more integrated collaboration experience.

What Does Google Workspace for Business Do?

Google Workspace for Business provides a suite of tools designed to facilitate communication, collaboration, and productivity within a business environment.

Is Google Workspace Good for Business?

Yes, Google Workspace is considered good for business, offering a wide range of tools to support various business needs.

What are the Disadvantages of Google Workspace?

Some disadvantages of Google Workspace may include potential privacy concerns, reliance on an internet connection, and compatibility issues with certain file formats.

What is G Suite Examples?

Examples of G Suite tools include Gmail for email, Google Drive for file storage, Google Meet for video conferencing, and Google Sheets for spreadsheets.

What is the Difference Between G Suite and Gmail?

G Suite includes Gmail as its email platform, along with other tools for collaboration and productivity.

What is G Suite Called Now?

G Suite is now called Google Workspace.

Why is G Suite So Popular?

G Suite's popularity stems from its integration, accessibility, user-friendly design, and the reputation of Google as a leading technology provider.

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Conclusion

Google Suite, now known as Google Workspace, offers a comprehensive set of tools that cater to various collaboration and productivity needs. Whether you're an individual, small business, or large corporation, Google Workspace provides scalable solutions. For those seeking specialized video messaging and collaboration, platforms like Stork.AI can also be an excellent choice, offering unique features like automatic transcription and cloud-based recording.

Understanding the specific tools and functionalities within Google Workspace can help you choose the right plan and make the most of this powerful suite of applications. Whether you're comparing it to Microsoft Office, considering it for small business or personal use, or exploring the differences between various plans, Google Workspace offers a flexible and integrated approach to modern collaboration.

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